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Procurement and Infrastructure - Administrative Assistant

The Human Resources & Administration department invites internal (permanent full-time staff members) and external applicants for the position of Procurement Administrative Assistant.

“For internal applicant, a prior written approval from the Dean/Director or Head of Department is mandatory.”

Reporting Line: Director of Procurement and Infrastructure Development.

Position Description Summary

The Procurement Administrative Assistant assists the Director in maintaining an up-to-date workflow management and ensuring coordination between the different purchasing units.

Main Duties

* To plan, establish priorities, organize, and manage the secretarial and clerical functions of the office.
* To coordinate with AUI’s different departments and services, insuring an adequate and timely flow of information and follow-up
* To draft, type and format a variety of correspondence (including letters, faxes, memoranda, etc.)
* To control action on all incoming and outgoing office correspondence and communications.
* To maintain the Manager’s calendar and schedule appointments
* To establish and to maintain the office filing system, periodically retiring files and records to the archiving system
* To prepare and submit tax exemption files to tax services
* To receive, record and dispatch purchase requests to purchasers
* To perform the duties of purchaser when needed
* To assist in launching and developing some projects
* To process and follow up the office’s budget
* To perform other tasks and duties as assigned

Requirements/Skills

* A bachelor's degree or equivalent
* Preferred: Bachelor's in economics or business administration
* Previous working experience in a job-related position

IT Skills And Abilities

* Good knowledge of administrative and clerical procedures and systems such as word processing, professional writing, managing files and records and other office procedures and terminology
* Good knowledge of principles and practices for providing customer service
* Good verbal and written communication skills in English, French and Arabic
* Good customer service orientation skills
* Ability to prioritize work, take initiatives, and handle multiple tasks with minimal supervision; meet deadlines; and interact with patrons on all levels.
* Team spirit, time management, stress tolerance and commitment
* Ability to adapt to different work situations
* Accountability in task achievement
* Sense of responsibility and commitment
* Ability to learn quickly and to work with a team
* Ability to collaborate effectively with the University's departments and cross-functional teams
* Ability to work and to deliver on time
* Positive attitude and ability to plan and to adapt to change

Deadline: January 30th, 2026, at midnight.

Qualified applicants are invited to submit a letter of application and a CV via the following form:

Apply to this position

The Search Process

Screening will begin as soon as possible, and shortlisted candidates will be invited for interviews. The successful candidate will need to take the position right after notification.