Summary

As the Executive Assistant to the Country President, you will serve as a strategic partner and trusted advisor, ensuring operational excellence and enabling the Country President to focus on high-impact priorities. This role demands exceptional organizational skills, discretion, and agility to manage complex workflows in a fast-paced, multinational environment. You will coordinate the leadership team’s operating rhythm, manage sensitive information, and translate strategic priorities into actionable plans and measurable outcomes.

About The Role

Key Responsibilities

Executive Support & Leadership Coordination

* Manage and optimize the Country President’s calendar, prioritizing strategic engagements and anticipating contingencies.
* Prepare high-quality executive materials, including briefings, presentations, decision papers, and reports.
* Maintain an action and decision tracker to ensure accountability and timely execution across leadership initiatives.

Governance, Compliance & Risk Management

* Oversee governance processes, including leadership meetings, quarterly reviews, compliance forums, and audit preparation.
* Ensure strict adherence to company policies and local regulations, safeguarding confidentiality and compliance.
* Coordinate mandatory reporting and maintain audit-ready documentation.

Stakeholder Engagement & Communication

* Act as a liaison between the Country President and internal/external stakeholders, including regional/global teams and industry bodies.
* Support external engagements with strategic partners, ensuring protocol compliance.
* Draft and review executive communications for internal and external audiences, maintaining tone and brand consistency.

Project & Event Management

* Track strategic initiatives, monitor progress, and manage interdependencies.
* Organize leadership offsites, cycle meetings, and high-impact events, ensuring seamless execution from planning to follow-up.
* Coordinate selected marketing activities within the region, including branding support for events, promotional materials, and alignment with corporate communication guidelines.
* Collaborate with cross-functional teams to ensure events and marketing initiatives reinforce strategic priorities.

Operational Excellence

* Oversee travel arrangements, expense management, and vendor coordination.
* Maintain secure archiving of sensitive documents and enforce information governance standards.

Qualifications & Experience

* Bachelor’s degree in Business Administration, Communications, or related field; Master’s degree preferred.
* 7–10 years of experience supporting senior executives in a multinational environment; pharma/healthcare experience is a plus.
* Fluency in French, Arabic and English required.
* Advanced proficiency in Microsoft 365 and familiarity with enterprise tools ; Power BI knowledge is an advantage.
* Proven ability to manage confidential information and exercise sound judgment.
* Strong project management skills; certification is a plus.
* Experience in event management and marketing coordination is highly desirable.

Core Competencies & Requirements

Core Competencies

* Handles sensitive matters with integrity and professionalism.
* Builds trust and influences effectively across diverse teams.
* Implements structured processes and ensures compliance.
* Communicates clearly and delivers impactful messaging.
* Adapts quickly to changing priorities and thrives under pressure.
* Drives initiatives to completion with accountability.
* Embodies company values and champions diversity and inclusion.
* Managing crises and complex situations.
* Working across cultures and collaborating beyond boundaries.

Skills

* Quality decision-making and resource management.
* Strategic thinking, creativity, and visioning.
* Assertiveness and conflict resolution.
* Challenging the status quo and driving innovation.
* Influencing and persuading stakeholders.
* Transaction structuring and franchise strategy prioritization.
* Analyzing stakeholder requirements to inform decisions.

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

Benefits and Rewards: Learn about all the ways we’ll help you thrive personally and professionally.

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