Reporting to the HR fucntion this position is an entry level its role is to provide administrative and office management support to ensure efficient company operations, proper coordination with service providers, smooth travel and logistics arrangements, and effective workplace organization.

Key Responsibilities

Office Administration

* Receive and distribute documents from external partners and suppliers.
* Handle office supplies and stationery purchasing.
* Support the organization of internal meetings and company events.
* Coordinate hotel reservations and flight bookings for employees and management.

Facility & Supplier Management

* Follow up maintenance and repair activities for office facilities and equipment.
* Coordinate with external service providers, agencies, and suppliers.
* Review supplier invoices and prepare supporting documentation.
* Monitor office-related expenses and maintain administrative records.

Cash & Expense Administration

* Manage petty cash operations and maintain related records.
* Prepare monthly petty cash reports and supporting documents.
* Coordinate expense claim collection and submission to Finance.
* Follow up on reimbursement documentation.

Asset & Administrative Support

* Maintain records related to office assets and equipment.
* Support onboarding logistics for newcomers (workspace preparation, badges, coordination with IT).
* Update organization charts and administrative trackers.
* Support the HR Senior in daily administrative coordination.

IT & Coordination Support

* Coordinate IT interventions with external providers.
* Follow up IT purchase requests and invoice submissions.
* Support users with basic administrative IT requests.
* Track office and IT-related expenses.
* Follow up and confirm goods/services reception in SAP.
* Process SAP PO modifications and updates when necessary.
* Create Purchase Orders (POs) in SAP for office, administration, and IT-related purchases.
* Provide operational support for employee engagement activities and internal initiatives.
* Assist in the coordination and follow-up of ongoing HR and cross-functional projects.
* Support the HR Senior in administrative HR-related activities when needed.

Required Skills & Qualifications

* 1–3 years of experience in administration, office coordination, or support roles.
* Good organizational and multitasking skills.
* Strong communication and interpersonal abilities.
* Proficiency in Microsoft Office applications.
* Knowledge of SAP or ERP systems is a plus.
* Ability to coordinate with multiple stakeholders and external suppliers.
* Detail-oriented and proactive mindset.
* Fluency in French & English is important

Education

* Bachelor’s degree in Administration, Management, Business Administration, or related field.

Type of Contract:

* interim