Office Manager

Key Responsibilities:

Administrative Responsibilities:

Office Management:

* Manage office supplies inventory and place orders as needed.
* Ensure maintenance and upkeep of office facilities and equipment.
* Coordinate with vendors for facility management and other administrative services.
* Oversee and support all administrative duties in the office.
* Liaise with facility management vendors, including cleaning, catering, and security services.
* Manage the office budget and track office expenditures.

Travel & Meeting Coordination:

* Organize travel and accommodation arrangements for staff and visitors.
* Schedule meetings, prepare agendas, and maintain minutes of meetings.

Record Keeping:

* Maintain organized and up-to-date records for all administrative documents.
* Handle correspondence, filing (physical and digital), and other clerical tasks.
* Manage petty cash and related expenses.

HR & Employee Support:

* Support HR in onboarding new hires with administrative formalities.
* Maintain leave and attendance records in coordination with HR.

Compliance & Reporting:

* Manage the interaction with the local advisor in charge of accounting and payroll.
* Assist in ensuring compliance with local administrative regulations and company policies.
* Provide support in preparing documentation for audits and inspections.

Qualifications and Skills:

* Min of 4 years of Proven experience as an Office Manager, Administrative Officer, or similar role
* Strong organizational and multitasking abilities.
* Good communication and interpersonal skills.
* Ability to maintain confidentiality and act with integrity.
* Ability to multitask and prioritize effectively.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.