Office Coordinator

Purpose of role

As the Office Coordinator, you will ensure the office is running smoothly and efficiently whilst reporting to the HR Business Partner. Duties include the management of administrative, operational, human resources, facilities, and general office administrative responsibilities, as well as coordination with different regions on administrative paperwork and daily tasks. You may also be required to support any other ad hoc tasks to ensure the smooth running of the office. This role is suitable for someone who is looking to gain office experience and is keen to start a career in business administration.

Responsibilities

* Managing office inventory including ensuring maintenance of office equipment and machinery.
* Data entry, to include entering CV’s and business cards to the system and scanning and photocopying documents.
* To maintain and develop procedures and systems to ensure the maintenance of manual and electronic filing systems.
* Entering expenses and filing and tracking necessary paperwork.
* Greeting visitors on arrival, providing refreshments, ensuring meeting rooms are kept tidy and professional in appearance.
* Monitor the office and kitchen to ensure that it is kept tidy to promote a safe and smart working environment.
* Answer the phone in a professional manner and redirect calls as appropriate and recording telephone messages.
* Organising company parties and events as well as visits from other regions.
* Assist the HR Business Partner in coordinating HR-related activities and documentation (e.g., onboarding, offboarding, leave tracking).
* Maintain confidential employee records and update HR systems as needed.
* Support recruitment logistics such as interview scheduling and candidate communication.
* Collaborate with administrative staff in other regional offices to streamline paperwork, reporting, and task alignment.
* Ensure consistency and compliance in administrative practices across different locations.
* Act as a point of contact for cross-regional coordination on shared administrative matters.
* Ensure the necessary stationary and equipment is always available.
* Assisting the HR Department in ensuring legal and safety requirements are met in maintaining the general office infrastructure, to include supplies and utilities.
* Perform general everyday tasks necessary for the efficient running of the business across regions.
* Ensuring suppliers provide the best service and price possible.
* Booking travel/Visa arrangements for the team.
* Deal with incoming and outgoing post, including assisting with the despatch of information/support.
* To maintain up-to-date records of staff records and administration.
* To be the office focal point, in liaison with the team with regard to maintaining stationery levels and reordering as necessary.

Desirable

* Good standard of education with a minimum of qualification passes in English and Maths
* Willingness to undertake training and continuing professional development

Skills & experience:

* Good and strong analytical and problem solving skills.
* Excellent communication and interpersonal skills
* The ability to work efficiently, effectively and productively with initiative and drive under tight timescales and pressure whilst maintaining attention to detail.
* Proven capability as a problem solver with an ability to work individually or as part of a team.
* Evaluates issues and defines solutions
* Good English language communication – spoken and written skills.
* Computer literate with good knowledge of MS Office.
* Experience in and understanding of, working with multinational companies
* Experiences of dealing general administration.

Attributes:

* Excellent communication and negotiation skills and the ability to manage time well
* Self-organisation and ability to respond to changing priorities quickly.
* Reliable team player with the ability to self-motivate and work under own initiative.
* Ability to work under pressure.
* Organisation and problem solving skills.
* Excellent attention to detail and keen to take pride in own work.
* Loyal and committed to providing reliable support.
* Willingness to be involved in everything, from the mundane to the challenging while learning to handle and prioritise many different activities at once.
* A willingness to travel on a regular basis and work the required hours.

What We Offer

* A dynamic and innovative work environment in a growing electronics company.
* Opportunities for career development and professional growth.
* Competitive salary and benefits package.

Please can all CV's be sent in English.