ground-and-maintenance-administrative-assistant

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ground-and-maintenance-administrative-assistant

The Human Resources & Administration department invites internal (permanent-full time staff members) and external applicants for the position of Ground and Maintenance Administrative Assistant.

“For internal applicant a prior written approval from the Dean/Director or Head of Department is mandatory”

Reporting Line: Director of GM.

Position Description Summary

The Grounds and maintenance Administrative Assistant support the Maintenance Director in overseeing and managing the maintenance operations.

This position ensures smooth day-to-day operations, coordinates schedule, handles documentation, and communicates with vendors, staff, and other departments.

Main Duties

* Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
* Manage grounds and maintenance communication with internal and external clients/ Vendors
* Perform and initiate PR in sage and tracking of their completion
* Report to the grounds and maintenance director for daily updates, accomplishments, and any issues requiring attention.
* Completing weekly, monthly and annual statistical summaries and reports on a regular basis.
* Vacation follows up for maintenance team with HR
* Assist with the preparation of G&M annual budget
* Manage G&M contract follow up and implementation
* Coordinate team meetings and events and prepare agendas, minutes and action plans follow up
* Handle expense reporting, invoicing, and basic accounting tasks.
* Maintain office supplies and manage inventory.

Skills

* Bac+2 Technician specialize
* Preferred in: Management / commerce/ accounting
* Type and Length of experience: 1 to 2 years’ experience with direct contact with customers.

Amazigh language is a plus.

IT Skills

* Basic IT skills, word, excel, ppt
* Knowledge at AI tools

Abilities

* Ability to prioritize work, take initiatives and handle multiple tasks
* Learn quickly, work with a team
* Ability to collaborate effectively with university departments and cross-functional teams
* Ability to work and deliver on time
* Positive attitude and ability to plan and adapt to change

Deadline: 18 November 2025 , at midnight.

Qualified applicants are invited to submit a letter of application and a CV, mentioning the position to: [email protected]

Apply to this position

The Search Process

Screening will begin as soon as possible, and short-listed candidates will be invited for interviews. The successful candidate will need to take the position right after notification.