Executive Assistant to Chief Executive Officer

About the Role

Are you highly organized, discreet, and proactive with a talent for executive coordination? We are looking for an exceptional Executive Assistant to the CEO to provide high-level administrative and operational support. In this strategic role, you will help enhance the CEO office’s efficiency by managing schedules, communication, and key relationships with professionalism and precision.

Key Responsibilities

* Executive & Administrative Support
* Manage the CEO’s calendar, meetings, travel, and appointments
* Draft, proofread, and organize official documents, reports, and correspondence
* Handle expense reimbursement, office supplies, and ensure document confidentiality
* Meeting Coordination
* Schedule and coordinate internal and external meetings
* Prepare agendas, materials, and take meeting minutes
* Track and follow up on action items to ensure execution
* Guest Reception & Event Support
* Organize logistics for business visits, visas, accommodations, and events
* Support VIP guest reception and ensure a professional experience
* Carry out any additional tasks as assigned by the CEO

What We’re Looking For

* Bachelor’s degree in Business Administration, Secretarial Studies, or a related field
* Excellent fresh graduates are welcome; 2+ years of administrative or executive support experience preferred
* Excellent organizational, coordination, and multitasking skills
* Strong written and verbal communication abilities
* Proficient in Microsoft Office (Excel, PowerPoint, Outlook); familiarity with Teams or Zoom
* High level of discretion and professionalism in handling sensitive information
* Strong business writing ability, particularly for official documents and meeting minutes
* Polished, presentable, and professional demeanor
* Fluency in English and french is required
* Proficiency in Chinese is a strong advantage
* Adaptable, detail-oriented, and composed under pressure
* Proactive, with a big-picture mindset and strong learning ability
* Strong interpersonal and service-oriented mindset