Receptionist

Job Purpose

Fulfil all reception duties & tasks as assigned by FM.

Key Tasks

* Greet clients and visitors with a positive, helpful attitude.
* Assisting clients in finding their way around the office.
* Announcing clients as necessary.
* Helping to maintain workplace security by issuing, checking, and collecting badges as necessary and

maintaining visitor logs.

* Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
* Preparing meeting and training rooms.
* Answering phones in a professional manner, and routing calls as necessary.
* Assisting colleagues with administrative tasks.
* Performing ad-hoc administrative duties.
* Answering, forwarding, and screening phone calls.
* Sorting and distributing mail.
* Hiring, managing, and developing the junior administrative team.
* Provide excellent customer service.
* Scheduling appointments.
* Qualifications:
* Associate’s or bachelor’s degree in a related field.
* Prior experience as a receptionist or in a related field.
* Consistent, professional dress, and manner.
* Excellent English written and verbal communication skills.
* Competency in Microsoft applications including Word, Excel, and Outlook.
* Good time management skills.
* Experience with administrative and clerical procedures.
* Able to contribute positively as part of a team, helping out with various tasks as required.
* Key Competencies:
* Problem-Solving: Ability to quickly and effectively resolve issues that arise within the facilities.
* Attention to Detail: Ensure all aspects of the facilities are maintained to a high standard.
* Presentable as the first impression to the client facility