HR Operations & Payroll Specialist (Spain)

AXA Global Business Services - AXA GBS

At AXA Global Business Services, we believe in the power of partnerships, leveraging our expertise in business services and technology to support AXA entities in their core insurance operations, support functions, and digitization processes.

We are committed to developing fresh and innovative approaches that surpass expectations and address unique challenges. Our passionate team is dedicated to driving innovation and pushing boundaries further, leveraging unparalleled technical expertise to deliver top-notch solutions that add outstanding value to AXA entities.

With a strong focus on sustainability, corporate social responsibility, and DEI, we take pride in crafting solutions that not only drive business success but also contribute to a more sustainable and inclusive future.

AXA GBS MOROCCO

Present in Morocco since 2009, AXA GBS MOROCCO ( Ex- AXA Group Operations Morocco) is an offshoring entity. With more than 300 employees and its various centers of expertise operating in the fields of IT, Project Management, Finance and Human Resources, AXA GBS MOROCCO supports AXA entities in carrying out its mission.

Missions

He/she is responsible for performing the following activities:

Onboarding, offboarding and internal mobilities

* Process the request for employees onboarding/offboarding and internal mobilities. This includes:
* Contacting employees and collecting necessary documents
* Activating/ deactivating benefits
* Updating the movements in the global and local tools

HR Data Quality And Administration

* Ensuring good data quality in the HR tools with frequent synchronization with relevant stakeholders. (Opco, employees, manager,…) reporting technical problems identified to the support teams,
* Creating HR reporting to meet requestors needs such as HR audits and “social data reporting”

Employee And Manager Requests Management

* Management of employee/managers requests (back-office) , analysis and follow up
* Liaise with the HR Operations office for Governance and synchronization with the different teams to review requests and anticipate overflow and future actions if necessary.
* Think out of the box and propose continuous process improvement actions.

Payroll Management

* Update payroll data into HR Tools
* Control payroll reports monthly
* Liaise with the HR operation officer for synchronization

Others

* Creation of Purchase orders for HR providers.
* Follow up of the invoice until the payment. Attendance report

Qualifications

* HR Generalist profile
* Bac +5
* Fluent in Spanish & English

Soft Skills

* Ability to manage multiple processes simultaneously and ensure cross functional alignment.
* Autonomy, responsiveness, and ability to learn quickly.
* Strong communication and coordination skills to collaborate effectively with different teams(ability to work with international teams & adapt to different cultural contexts)
* Strong analytical skills to understand the full process its impact & potential risks.
* Problem Solving, focus on employee experience
* Ability to learn from mistakes and use the knowledge and experience to continuously improve the HR processes.

Technical Skills

* Comfortable with numbers, Key performance indicators
* Advanced proficiency in excel (mandatory)
* Strong proficiency in word including mail merge (publipostage)
* Basic knowledge of the Spanish payroll and labor regulations
* Main stakeholders to interact with: Country HRBP for the perimeter ( indirect reporting) , HR team from Operating Company for daily local operations , payroll provider ( outsourced) , other HRBP form AXA entities ( mobilities) , Finance & accounting teams , employees and managers,

What We Offer

We bring together the expertise, cultural diversity and creativity of over 8,000 employees worldwide and we’re committed to equal opportunities in all aspects of employment (gender, LGBT+, disabled persons, or people of different origins) and to promoting Diversity & Inclusion by creating a work environment where all employees are treated with dignity and respect, and where individual differences are valued.