Administrative Assistant

Job Purpose

The Administrative Assistant provides support to JESA managers and employees, assisting in daily office needs and managing our company’s general administrative activities. He/She handles a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.

Main Scope/Responsibilities

* Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
* Arrangements of travel, restaurant and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents.
* Handle requests in an appropriate manner
* Setup and coordinate meetings/appointments and conferences;
* Prepare correspondence, reports, and materials for publications and presentations
* Setup and coordinate meetings/appointments and conferences;
* Submit and reconcile expense reports, create purchase orders and follow up the purchase orders with procurement …
* Performing any other duties related to the job as assigned by manager or team member

NEFS - No Exception For Safety

* Adhere to all company HSE policies and procedures.
* Prioritize Health and Safety in all Work interactions as JESA value.
* Never bypass safety controls or engage in unsafe practices.
* Identify potential hazards in your work area and take steps to minimize risk.

Education

* Bac +2/3
* Curricula: Business Administration and/or Management

Global Experience

* 2-5 years general experience

Specific Experience In The Position

* Proven admin or assistant experience required