Assistant

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time Assistant in Fez, Morocco we’re looking for?

Your future role

Take on a new challenge and apply your organizational and administrative expertise in a dynamic and fast-paced environment. You’ll work alongside dedicated and collaborative teammates. You'll play a key role in ensuring seamless coordination and efficiency at the executive level. Day-to-day, you’ll work closely with teams across the business (such as Top Management, HR, and external vendors), manage complex schedules and travel arrangements, and much more.You’ll specifically take care of handling correspondence, maintaining professional agendas, and producing high-quality reports and presentations, but also support logistics for executive seminars and manage purchase orders and invoices.

We’ll look to you for:

* Acting as the primary point of contact between Top Management and internal/external stakeholders
* Receiving calls, taking messages, and routing correspondence appropriately
* Handling requests and queries with professionalism and discretion Maintaining professional and personal agendas, arranging meetings and appointments, and providing reminders
* Producing reports, presentations, and briefs
* Developing and maintaining an efficient documentation and filing system
* Managing travel arrangements, including end-to-end coordination with travel agencies, VISA processes, and expense claims
* Overseeing invoice management, supplier creation, purchase orders, and follow-ups with suppliers and the accounting department
* Supporting logistics for Executive & HR seminars
* Maintaining records related to grievances, performance reviews, and disciplinary actions
* Managing data entry, document creation, and distribution
* Serving as a point of contact with benefit vendors and administrators
* Handling all purchase requests and managing external vendor queries

All About You

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

* Associate degree in an HR-related field (Bachelor's preferred)
* 5+ years of experience as an executive administrative assistant, senior executive assistant, or in a similar secretarial position
* Proficiency in MS Office, with expertise in Word, PowerPoint, and Excel
* Proven experience in verbal and written business correspondence in both French and English
* Full comprehension of office management systems and procedures
* Excellent organizational and planning capabilities
* Discretion and confidentiality
* Familiarity with communication tools like Microsoft Teams
* Strong interpersonal skills.

Things you’ll enjoy Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

* Enjoy stability, challenges, and a long-term career free from boring daily routines
* Work with innovative tools and technologies,
* Collaborate with transverse teams and helpful colleagues
* Contribute to innovative projects
* Use our inclusive and flexible working environment
* Steer your career in whatever direction you choose across functions and countries
* Benefit from our investment in your development, through award-winning learning
* Progress towards broader leadership roles or specialized expertise
* Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the+70 countries we operate in. We’re committed to creating an inclusive workplace for everyone.