Overview

The HR Analyst provides administrative and operational support to the Human Resources Department by managing employee records, processing HR documentation, and supporting day-to-day HR activities. The role focuses on accurate record-keeping, coordination, and implementation of HR processes to ensure smooth HR operations and consistent employee support.

Key Responsibilities :

HR Records & Data Administration

• Maintains accurate and updated employee records in HR systems, files, and trackers.

• Processes employee information updates such as personal data changes, employment status changes, and internal movements.

• Ensures proper filing, safekeeping, and confidentiality of employee documents and records.

• Conducts regular checks to ensure consistency between HR records and official documents.

HR Documentation & Transactions

• Prepares and issues routine HR documents such as employment certificates, service records, and internal HR notices.

• Supports onboarding and offboarding administration by preparing required documents and checklists.

• Assists in the processing of HR forms and approvals in accordance with company policies.

HR Operations Support

• Coordinates with internal stakeholders to facilitate HR-related requests and requirements.

• Tracks and monitors completion of HR action items and administrative tasks.

• Provides administrative support to HR initiatives, programs, and activities.

Compliance & Policy Support

• Assists in ensuring HR records and processes are aligned with company policies and labor regulations.

• Supports internal audits and reviews by preparing required HR documentation.

• Helps maintain updated HR policies, guidelines, and standard operating procedures.

Employee Support

• Responds to employee administrative inquiries related to HR processes, documentation, and records.

• Logs and tracks requests and concerns through the HR ticketing or tracking system, if applicable.

• Escalates concerns to appropriate HR personnel when necessary and follows through to resolution.

Qualifications :

• Bachelor’s degree in Human Resources, Psychology, Business Administration, or a related field.

• Experience in HR administration, HR operations, or a similar role is preferred.

• Strong attention to detail and ability to handle confidential information.

• Good organizational and coordination skills.

• Fluent in both French and English (written and spoken).