HR Administration & Onboarding

• Prepare HR administrative documents including employment certificates and employee letters.

• Prepare employment contracts and onboarding documentation.

• Coordinate onboarding checklists and employee documentation.

• Support ANAPEC procedures for interns and trainees.

• Maintain updated employee files and HR records.

• Coordinate pre-employment medical visits with occupational health services.

• Monitor probation period deadlines and coordinate confirmation or renewal.

• Prepare contract amendments (avenants) for CDD renewals, role , salary or other changes.

• Support offboarding administration, including work certificates, final settlement (solde de tout compte), exit documentation and equipment return.

Attendance & HR Systems

• Support attendance and leave follow-up in line with company procedures.

• Manage leave requests, balances and validation within ERP systems.

• Prepare and update attendance records within ERP systems.

• Maintain HR operational data and support system updates.

• Prepare HR reporting and dashboards (absenteeism, turnover, headcount, etc.).

Employee Relations & Payroll Support

• Support disciplinary administration processes and maintain related documentation and records.

• Prepare monthly payroll inputs and variable elements for employees and workers.

• Support closure of payroll variable elements on systems (SAP & BEE ONE).

• Coordinate payroll data preparation with payroll provider and assist payroll reconciliation activities.

• Support relations with employee representative bodies (délégués du personnel/comité) as applicable.

Training, Insurance & Employee Services

• Prepare training attendance sheets, evaluations and training documentation.

• Maintain training files and administrative records.

• Track mandatory certifications and training renewals (e.g., safety trainings) where applicable.

• Support medical insurance administration and reimbursement follow-up.

• Coordinate workplace accident declarations and documentation.

• Coordinate employee logistics requests and maintain related tracking files.

Qualifications & Experience

• Bachelor’s degree in Human Resources 

• 1–2 years of experience in HR Administration or HR Operations .

• Familiarity with HR systems and payroll processes is an advantage.