Executive Assistant

Company Description

kuubiik is a global consulting company headquartered in Singapore, operating in over 150 countries. We specialize in outsourcing and project-based solutions for various business functions. Our diverse team includes professionals from Asia, Europe, and the Americas. Renowned brands such as Google, TikTok, AEM, HP, TELUS, MyRepublic, and SGS trust our services. We offer flexible staffing models, including hourly outsourcing and full-time or part-time outsourcing starting from USD 500 per month.

Job Title: Executive Assistant

Client Location: UK

Working Hours: Monday-Friday, 9AM-6PM GMT

Contract Type: Full-Time Contract

Contract Term: Monthly, renewable

Monthly Salary: USD 1000-1500

Job Overview

We are looking for a proactive and trustworthy Executive Assistant to provide high-level support to senior leadership. This role goes beyond routine administrative work—it requires someone who can operate independently, think strategically, and manage tasks with discretion. The ideal candidate will bring a problem-solving mindset, excellent communication skills, and the ability to handle sensitive information responsibly.

Day-to-Day Responsibilities

* Manage calendars, scheduling, and meeting coordination for senior leadership
* Draft, review, and summarize legal and business documents with accuracy
* Conduct research and prepare reports to support decision-making
* Coordinate with clients, internal teams, and external stakeholders
* Oversee project management tasks, prioritize actions, and ensure timely follow-ups
* Liaise with external service providers such as legal professionals and vendors
* Handle confidential information with discretion
* Identify opportunities to streamline workflows and improve processes

Must-Haves

* 3–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar role
* Strong organizational and time management skills
* Excellent written and verbal English, with the ability to summarize complex information clearly
* Proactive, independent, and solutions-oriented approach
* High level of discretion and trustworthiness
* Proficiency with Google Workspace, Microsoft Office, and project management tools
* Familiarity with liaising with legal or professional service providers is an advantage