OFFICE MANAGER

Job Description

Role: Office Manager

Company: MOXCO

Location: Tangier, Morocco

Reporting to: General Management

Eligibility: This role requires current legal authorization to work in Morocco as a resident; non-residents are not eligible. Applicants must currently reside in country.

Key Responsibilities

Administrative & HR Support

* Manage staff records, attendance, and leave requests.
* Maintain mandatory registers (payroll, staff, leave).
* Ensure onboarding and offboarding of employees (documents, integration, exit formalities).
* Draft and update internal procedures to improve workflows.
* Ensure compliance with Moroccan labor law and HR regulations.

Financial administration

* Collect, classify, and verify supplier and service provider invoices.
* Prepare payroll variables and liaise with the external accounting firm.
* Monitor cash flow, including all inwards and outwards transactions .
* Perform basic bank reconciliations and report anomalies.
* Manage petty cash and prepare expense reports.
* Prepare financial tracking tables and monthly summaries for General Management.
* Process and verify incoming supplier and service provider invoices.
* Prepare and issue customer invoices, and follow up on and outstanding payments
* Prepare and issue purchase orders and liaise with suppliers on order confirmation
* Track incoming payments and maintain accurate records of receivables
* Manage petty cash and track day-to-day office expenses.
* Maintain financial tracking files for sales, purchases, and general expenses

Office & Facility Management

* Supervise procurement of office supplies, equipment, and service providers.
* Oversee office maintenance, security, and proper functioning of facilities.
* Manage contracts with external service providers (utilities, internet, insurance, etc.).

Executive Assistance

* Manage the General Manager’s agenda, meetings, and travel arrangements.
* Draft meeting minutes, circulate action points, and follow up on deadlines.
* Act as liaison between General Management, internal staff, and external partners.
* Ensure confidentiality on sensitive and strategic matters.

Cross-functional Support

* Support the Procurement Manager and Export & Sales Coordinator during peak periods (e.g., large orders, reporting, audits).
* Assist in client-related documentation coordination when required.
* Participate in ad hoc projects assigned by General Management.
* Any other tasks as requested by management

Required Profile

* Bachelor’s degree in Business Administration, Management, or related field.
* 3 to 5 years of experience in administration or office management.
* Excellent organizational and multitasking skills.
* Autonomy and initiative in a start-up environment.
* Proficiency in MS Office (Excel, Word, PowerPoint, Outlook); ERP/CRM knowledge is an asset.
* Strong communication skills in French and English; Arabic is an advantage.
* High level of integrity and discretion.
* Ability to grow with the company’s expansion and take on broader responsibilities.