HR Administration

The HR Administration Officer is responsible for managing all employee administrative processes throughout the employee lifecycle.

They ensure that HR data is accurate and up to date in the HR portal (HRIS) and that all records, processes, and transactions comply with company policies and legal requirements.

This position serves as a key link between employees, managers, and the HR department (Payroll, Recruitment, Training, etc.), ensuring smooth and efficient HR service delivery.

⚙️ Key Responsibilities

🗂️ Employee Administration

* Manage the creation, update, and maintenance of employee files (contracts, amendments, absences, transfers, terminations, etc.).
* Ensure accurate and timely data entry in the HR portal (HRIS / Employee Self-Service System).
* Verify and validate employee-submitted data via the portal (personal information, job changes, etc.).
* Support the payroll process by preparing and validating monthly payroll variables (attendance, bonuses, absences, overtime, etc.).
* Contribute to the preparation of HR dashboards and reporting (headcount, turnover, absenteeism, etc.).

💻 HR Portal & System Support

* Administer and monitor the HR portal: user access management, workflows, and data updates.
* Provide support and guidance to employees and managers in using the portal (technical issues, assistance, training).
* Participate in the digitalization of HR processes and the continuous improvement of HR systems.
* Work closely with IT and HR teams to ensure data accuracy, integrity, and security within the system.

👥 Employee Relations & Compliance

* Support internal HR communication related to administrative procedures (policies, reminders, HR documents).
* Ensure compliance with labor laws, company policies, and data protection regulations (GDPR).
* Facilitate the onboarding and offboarding process, ensuring all administrative steps are completed.

👤 Profile

* Education: Bachelor’s or Master’s degree in Human Resources Management, Personnel Administration, or a related field.
* Experience: 2–4 years of experience in HR administration, preferably within a digitalized or multinational environment.
* Technical Skills:
* Strong knowledge of HRIS / HR portals (e.g., Workday, SAP SuccessFactors, Sage, etc.).
* Good understanding of labor law and HR processes.
* Proficiency in MS Office tools (Excel, Word, Outlook).
* Languages: Fluent in French and English (both written and spoken).
* Personal Skills: Accuracy, discretion, strong sense of service, organizational skills, teamwork, and adaptability.