Executive Assistant to the CEO

About Us :

Dr. Plotka's Mouth Watchers is a fast-growing oral care company delivering top-tier hygiene

products to customers worldwide. We’re proud of our dynamic, high-performing team and are

seeking an Executive Assistant who brings structure, clarity, and momentum to everything they

touch.

Role Overview :

This is not your average EA position. We’re looking for a powerhouse right-hand to the CEO—

someone who can masterfully manage operations behind the scenes, bring order to complexity,

and become a true extension of leadership. If you thrive on creating systems, taking initiative,

managing details, and keeping a CEO focused and effective, this is the role for you.

There is also long-term potential for this role to evolve into a Chief of Staff position for the right

person.

Key Responsibilities :

Operational & Strategic Support :

• Manage the CEO’s inbox: read, prioritize, draft, and occasionally respond to emails on

her behalf. Ensure nothing slips through the cracks.

• Own the calendar: schedule meetings, coordinate across multiple time zones, and enter

events with clarity and context (titles, links, participants).

• Set meeting agendas and distribute them in advance; track follow-ups and action items

post-meeting.

• Take clear, AI-enhanced notes in meetings and organize information for use across the

company.

• Assist with product development projects by coordinating timelines, tracking progress,

and ensuring follow-through.

• Act as a liaison between the CEO, team members, and external vendors or consultants.Organization & Systems

• Own and maintain the company’s digital infrastructure (Dropbox, Google Drive, etc.),

ensuring files are easy to find, properly labeled, and cleanly organized.

• Implement internal systems to improve productivity and efficiency across the team.

• Support the documentation and tracking of KPIs, employee accountability, and

reporting.

Project Coordination & Follow-Through :

• Follow up consistently until tasks and projects are 100% complete—no loose ends.

• Proactively identify roadblocks, flag delays, and propose solutions.

• Help move strategic initiatives forward by communicating between departments,

vendors, and consultants.

Admin & Light Finance :

• Prepare and format polished presentations (Google Slides or PowerPoint).

• Provide light support with QuickBooks (optional but a plus).

• Assist with HR tasks such as job descriptions, resume review, and interview

coordination.

Who You Are :

• Hyper-Organized: You see a messy Drive and can’t wait to fix it. You bring structure to

chaos.

• Tech-Savvy: You’re fluent in everyday tech tools and excited about AI and automation.

You are extremely comfortable with Apple (Mac) products.

• Detail-Oriented: You don’t let typos, missed meetings, or misnamed files happen on

your watch.

• Confident Communicator: You write clearly, ask smart questions, and aren’t afraid to

speak up.

• Follow-Through Expert: You track your to-dos until they’re done—and double-check

that others did theirs.

• Strategic & Discreet: You understand the big picture and maintain the highest level of

confidentiality.

• Independent: You’re trusted to make decisions, manage your workload, and move

things forward without needing constant direction.

Requirements

• 5+ years supporting a senior executive or leadership team.

• Strong writing, communication, and problem-solving skills.

• Deep comfort with Google Workspace, task management tools (we use Todoist), and

digital file organization.

• Familiarity with QuickBooks is a plus (not required).

What We Offer

• Competitive salary

• Flexible schedule

• Remote-friendly culture

• Full-time role with growth opportunity (potential Chief of Staff path)

• A fast-paced, entrepreneurial environment where your voice matters

How to Apply

Send your resume and a short message to [email protected] telling us why you’re the

right person to bring structure, energy, and follow-through to this role.