To manage the flow of inbound documentation between suppliers, clearing agents and inbound transporters in order to ensure that the customs clearance processes are handled in full compliance with UAE customs regulations and Company procedures in an accurate, timely and cost-effective manner.

Team Management

Organizes and staffs the team with adequate resources and talent in order to achieve the desired levels of Organizational Excellence

Provides the team with adequate training, coaching and mentoring in order to develop their skills and ensure continuity and proper career paths.

KPIs & Scorecards

Sets the custom clearance target lead time and monitors the performance of the clearing agent to make sure we are on target.

Optimizes the custom clearance costs in order to capture savings.

Sets import SOPs to ensure compliance.

Sets Shipping Instructions (SIs) for import.

Import & Export Documents Checking

Monitors and checks documents received from suppliers and sends corrected documents to the clearing agent in order to avoid any discrepancy.

Oversees the filing process to ensure compliance.

Ensures proper reports are shared with internal Audit on yearly basis (MIT)

Monitors import shipping documents ( Packing list, COOs, HC, etc..), communicating and coordinating with suppliers to get the documents legalized on time.

Monitors the collection of import clearing invoices and follows up with clearing agents, Finance, suppliers and WH, to ensure timely and accurate payment of invoices.

Maintenance of OSR

Updates and shares OSRs with the Warehouse, Market planners , and clearing agents to keep them updated with the arrivals.

Updates and shares OSRs with suppliers to keep them updated with the orders status

Updates OSRs related to Export shipments

Communication with the Clearing Agent & Warehouse

Sends orders & shipping documents upon arrival to the Clearing Agent & follows up on clearance of goods to ensure a smooth custom clearance.

Plans and coordinates deliveries to the warehouse in order to optimize availability and cost.

Sends detailed report of deliveries once per week to the logistics team in order to update the warehouse regarding the arrivals.

Oversees timely containers offloading dates and returning them to port to avoid any detention expenses.

Communication with Suppliers/Authorities

Updates and shares shipping/documentation guidelines with suppliers to ensure compliance when it comes to new products/labels etc.

Interferes and follows up with Ministries and Customs authorities when needed.

Attends committees and plays as an intermediary between suppliers and customs authority to validate correct HS codes as per UAE customs standards;

Communication with F&A

Provides the F&A department with any supporting details to pay clearing agents and transporters bills on time

Checks customs declaration forms and signs DEVs in order to ensure compliance.

Legal Compliance

Ensures paperwork are completed accurately in a timely manner and according to trade laws.

Ensures that our import products are compliant with the country’s’ laws and regulations.

Transmed Purpose

Acts as a role model by living the Transmed Purpose on daily basis.

Qualifications

• Master in Logistics ,Supply chain management

• +6 years’ experience in clearing or freight forwarding