Procurement and Infrastructure

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Procurement and Infrastructure

The Human Capital Office invites internal and external applicants for the position of (permanent-full time staff members) for the position of Procurement Administrative Assistant.

“For internal applicant, a prior written approval from the Dean/Director or Head of Department is mandatory”

Reporting Line: Director of Procurement and Infrastructure Director.

Position Description Summary

The Procurement Administrative Assistant assists the Director in maintaining an up-to-update workflow management and ensuring coordination between the different purchasing units.

Main Duties

* To plan, establish priorities, organize and manage the secretarial and clerical functions of the office.
* To coordinate with AUI’s different departments and services, insuring an adequate and timely flow of information and follow up
* To draft, type and format a variety of correspondence (including letters, faxes, memoranda, etc.)
* To control action on all incoming and outgoing office correspondence and communications.
* To maintain the Manager’s calendar and schedule appointments
* To establish and to maintain the office filing system, periodically retiring files and records to the archiving system
* To prepare and submit tax exemption files to tax services
* To receive, record and dispatch purchase requests to purchasers
* To perform the duties of purchaser when needed
* To assist in launching and developing some projects
* To process and follow up the office’s budget
* To perform other tasks and duties as assigned

Requirements/Skills

* A bachelor's degree or equivalent
* Preferred: bachelor in economics or business administration
* Previous working experience in a job-related position

IT Skills And Abilities

* Good knowledge of administrative and clerical procedures and systems such as word processing, professional writing, managing files and records and other office procedures and terminology
* Good knowledge of principles and practices for providing customer service
* Good verbal and written communication skills in English, French and Arabic
* Good customer service orientation skills
* Ability to prioritize work, take initiatives and handle multiple tasks with minimal supervision, meet deadlines and interact with patrons on all levels.
* Team spirit, time management, stress tolerance and commitment
* Ability to adapt to different work situations
* Accountability in task achievement
* Sense of responsibility and commitment
* Ability to learn quickly and to work with a team
* Ability to collaborate effectively with the University's departments and cross-functional teams
* Ability to work and to deliver on time
* Positive attitude and ability to plan and to adapt to change

Deadline: July 10th, 2025 at midnight.

Qualified applicants are invited to submit a letter of application via the following form

Apply to this position

The Search Process

Screening will begin as soon as possible, and short-listed candidates will be invited for interviews. The successful candidate will need to take the position right after notification.