Facilities Manager

Job Description

Job code: TBC

Job level: IC3, IC4

Education: BA/BS in facility management, business, finance, architecture, interior design

Experience: 7-10 years Facilities management experience preferably in a large corporation managing large suppliers, landlords, internal customers and partners.

Professional certification (IFMA or comparable)

Responsibilities:

Managerial

* Oversee and audit the contract delivery of facilities services provided by an external supplier(s) in a specific geographic area.
* Act as the RE&F interface for internal customers and Oracle suppliers
* Help establish, communicate, and track progress of team goals/objectives.

Finance

* Contribute to the preparation of annual expense and capital budgets
* Review and understand monthly rent and opex for your location
* Seek to minimize real estate expenses and identify cost effective alternatives.
* Raise supplier Purchase Orders and submit invoices where required.

Facility Management

* Fully knowledgeable on the global IFM Contract and associated schedules
* Coordinate various internal and external workstreams to deliver effective services.
* Seek to minimize space requirements by implementing FLEX office solutions
* Work with our EHS team to maintain required list of BCP (Business Continuity Planning) and file bi-annually all documents to Crisis and Zone commanders

Reporting

* Monitor services provided and contribute to the Supplier Quarterly KPI/SLA scorecards for your regions.
* Receive and record all customers complaints and follow through for resolution

Project Management

* Work alongside Project Managers; attend project meetings and assist with effective project delivery for projects in your region.
* Present and negotiate with local authorities and councils for space plan approvals.

Safety & Security

* Interface with corporate security on local security systems. Use appropriate picture and badges as required for site.

Problem solving

* Prioritize conflicting responsibilities and schedules.
* Report and escalate problems as required.

Qualifications:

* Experience in dealing with external vendors, managing contracts.
* Good interpersonal and conflict resolution skills
* Excellent problem solving skills
* Ability to read and understand financial statements
* Understanding of office procedures and property management responsibilities
* Analytical skills to include ability to create spreadsheets and provide an analysis
* Ability to read floor plans, such as partition plans
* Prior experience managing office moves or relocation projects
* Willingness to be available for after hours if required
* Excellent time management skills, including the ability to respond to voicemail/email within 24 hours of receipt
* Development of work processes and elimination of unnecessary or redundant steps
* Able to interact with all levels within the company, regular interaction with external customers and vendors
* Understand local safety laws for employee access of disabled persons

Career Level - IC3

Responsibilities

As a member of our Real Estate and Facilities team, you will assist the building or office manager in all aspects of daily operations. This may include managing Oracle's office space and equipment. Ensure adherence to company guidelines, processes and building and safety codes. Obtain, review and estimate design costs including equipment, installation, labor, materials, and preparation. Prepare annual budget. Conduct benchmarking.

About Us

As a world leader in cloud solutions, Oracle uses tomorrow’s technology to tackle today’s challenges. We’ve partnered with industry-leaders in almost every sector—and continue to thrive after 40+ years of change by operating with integrity.

We know that true innovation starts when everyone is empowered to contribute. That’s why we’re committed to growing an inclusive workforce that promotes opportunities for all.

Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.

We’re committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing [email protected] or by calling +1 888 404 2494 in the United States.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.