Facilities Assistant

Job Purpose

Reporting to Senior Facilities coordinator or Facilities Lead, the facilities assistant helps oversee and manage the day-to-day facility operations.

Main Scope/Responsibilities

* Complete routine administration (Preparing, printing, binding and archiving, when necessary, all company documents and reports)
* Conduct and maintain building inventories, put together furniture and schedule the use or rental of the building or grounds.
* Check and ensure that facilities are clean. Assist with the set up of meeting rooms
* Support the Facilities Teams in the implementation of short and long-term projects
* Perform duties required to keep equipment, systems, buildings and grounds ready for use
* Office porterage as required, including office moves, furniture moves, deliveries and collections
* Follow up the staff transportation seating, Coordinate with project manager and project assistants for security passes for visitors and clients
* Handle internal client requests (JESA staff) that come through the facilities management platform and ensure a high-quality customer service by following up with actions until the issue/problem is resolved
* Monitor and and consolidate the need of stationary items
* Assist with site responsibilities for mechanical, electrical, plumbing, carpentry, critical systems, HVAC, generator and others
* Any other activities to support site operations, including, but not limited to: moves/reconfigurations, events, safety or sustainability practices

NEFS - No Exception For Safety

* Adhere to all company HSE policies and procedures.
* Prioritize Health and Safety in all Work interactions as JESA value.
* Never bypass safety controls or engage in unsafe practices.
* Identify potential hazards in your work area and take steps to minimize risk.

Education

* Bac +2/3
* Curricula: A degree in a relevant discipline ex. business studies or management/Technical Degree or equivalent

Global Experience

* 2-5 years

Specific Experience In The Position

* 3+ years of experience working as a facilities assitant/equivalent or in a skilled trade.
* An experience within a large company or building management is preferred.