Contract Admin

The Contract Administrator reports directly to the Manager, Integrated Asset Planning Team, and is responsible for supporting EICs in the day-to-day commercial management and administration of contracts, ensuring compliance with award documentation, PETRONAS PPS, and HML’s Contracting Procedures. The role also provides administrative support to the Asset team throughout the contracting and procurement life cycle, with a focus on mitigating Non-Cost Recoverable (NCR) risks. This position requires close cross-functional collaboration with both the Asset and Contracts & Procurement departments. KEY ACCOUNTABILITIES

* Support Contract Engineer and Contract Owner/User in establishing the yearly Contracting Strategy for operations and maintenance contracts.
* Collaborate with EICs to plan, strategize, and identify the most suitable contracting approach for each scope to meet asset and operational requirements.
* Maintain and track tender planning, sourcing strategies, and contract forecasting.
* Assist Contract Owner/User in monitoring technical and commercial performance and delivery of major contracts.
* Participate in pre-tender, tendering, and post-award activities related to the operated asset.
* Liaise with the SCM team on contract management matters, including tracking and maintaining Contractor Performance Evaluations.
* Act as focal point for the Annual Contracting Plan (ACP) in coordination with SCM.
* Support the management of contract expenditures within approved limits.
* Act as focal point for monitoring and utilization of Approved Contract Value (ACV).
* Analyse contract item utilization, particularly ad-hoc or reimbursable items, and provide insights to the Contract Owner/User.
* Support post-award contract management, including contractor performance and deliverables tracking.
* Ensure all procurement activities comply with company policies and host country regulations.
* Work closely with Group Procurement to ensure contract governance and alignment of contracting strategies across the company and host country.

REQUIREMENTS AND QUALIFICATIONS

* Possess a degree in any relevant discipline or a diploma in Business Management, Engineering, or similar fields.
* Degree holders: Minimum 3 years’ experience in similar roles within the upstream oil & gas industry, preferably in a PSC environment.
* Diploma holders: Minimum 5 years’ experience in similar roles within the upstream oil & gas industry, preferably in a PSC environment.
* Strong knowledge of contracting requirements and objectives (e.g., supply/service, long-term/short-term contracts).
* Familiar with PETRONAS Procurement Standard (PPS).
* Proficient in ERP systems (e.g., Maximo, SAP).
* Proficient in MS Office applications (Excel, Word, PowerPoint).
* Good written and spoken English with strong interpersonal skills; a team player who is self-driven.
* Strong liaison, communication, and networking skills across departments and hierarchy levels.
* Knowledge of Power BI is an advantage.
* No specific licensing, certification, or training required.