Administrative Intellectual Property Assistant

Duties / Responsibilities:

* Greets, welcomes and directs visitors appropriately
* Receives incoming phone calls and orients them as necessary
* Manages and supervises the office and pantry supplies inventory and handles procurement tasks
* Arranges and keeps track of all outgoing couriers, documents and cheques for collection
* Assists in maintaining the integrity of the docket database (IPMS), including any trademark docket system conversions, data downloads, and standardization of existing data
* Supports intakes of trademark matters, including uploading into IPMS, opening of jobs, scanning of documents, and communicating with regional offices and/or international associates
* Prepares and submits applications related to IP to the Trademark Office and completes the necessary requirements/documents at the competent authorities
* Translates documents when needed (from/to English/French/Arabic)
* Generates various reports as requested
* Completes projects as assigned by the manager

Skills / Qualifications:

* Bachelor’s degree or equivalent
* 0-2 years of administrative work experience
* Good command of English, French and Arabic
* Proficiency in Microsoft Office
* Organizational skills
* Attention to detail
* Analytical skills
* Teamwork skills
* Flexibility and adaptability
* Positive attitude
* Working under pressure